Conference Call Checklist

Advance Planning for Your Conference Call:
_____ Have I made a list of all the people I'd like to attend & checked their availability?
______ Is the service I use going to be active at the time I'm planning for my meeting?
 (800 Ready-Call customers do not need to make a reservation for service to be activate, otherwise you need to make a reservation for EACH meeting!)
______ Have I communicated any special instructions for services I might need to my conference service provider?
(Contact Customer Service at (800) 624-6687, option 5, to find out what arrangements you need to make for any special requirements you have.)
______ Have I communicated the date & time of the meeting to all of my participants?
(Don't forget to specify which time zone!)

______

 Have I communicated the appropriate dial-in numbers & passcodes to all participants?
Dial-In Number:             __________________
Participant Passcode:   __________________
Chairperson Passcode: __________________ (for 800 Ready-Call clients, or for separate Speakers
                                                                                           Line when linking to a Listen-Only audience)
______ Do I have an agenda set for the meeting?
Do some research to find out what your participants need to address, & set up a timeline for addressing each issue.  Plan your agenda around the effect you'd like to have on each of the participants & what you'd like them to take away from the meeting.
______ Have I received confirmation of attendance from all participants?
______ Have I provided all my participants with any materials they might need?
______ Have I advised all participants of the agenda so that they will be prepared for the meeting?
At Conference Call Start Time:
______ Have I secured a quiet location where I am unlikely to be disturbed during my meeting or be affected by distracting background noise?
______ Do I have a list of participants and my agenda in front of me?
______ Do I have a clock or watch visible to keep track of the time we are spending on agenda topics?
Then you're ready!  Have a great meeting with ConferenceCall.com!